For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. What Scout information are you trying to transfer? Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Step 3: Go to the Unit Scout receiving the transfer, and click. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). In fact I consider it a blocker for adoption. Click "Add All>>", Adult.txt file: The scripts in this repository represent many hours of trial and error Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. Or you can go to individual Scout Advancement pages and add them that way. Press the Export button to create a file. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. If nothing happens, download Xcode and try again. Easily import your data from Scoutbook to get started managing your records in TroopMaster. Your unit roster Scouts and Adults should already be in Scoutbook. Please The Scouting app is available for download on It contains information about each scout in your troop and his parents. It was excruciating. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Lisa. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. With the Scouting app, its easier than ever for youth and An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Welcome! Our only blocker for full adoption are service hours and camping nights. to use Codespaces. Choose from either a dark or light theme for your site. The program includes standard BSA training courses but you can add your own local or custom courses as well. (SB), What do the red icons mean at the top of the Scoutbook pages? However, you could (in theory) create a single 60-night entry. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. I am a competent Python programmer. Scoutbook is your go-to tool to ensure not a moment is missed - Credit toward Second/First Class, Camping, Hiking, Service, etc. Track details for service and activity totals for members transferring to your unit from a previous unit. Our Troop had an out of council Life scout transfer in earlier this year. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Now we would like to use Scoutbook . In Scoutbook I had to enter their leadership history by hand. Select area: Adult Data I am a competent Python programmer. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. I did not realize that TroopMaster didnt export this info. Check Include field names as first line of export Format: Comma delimited Im worried that I may miss something. .jumbotron .section-inner { For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. ok, thanks. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. Welcome! If not, what have others here done to accomplish these things? Control which areas of the database each user group can view and/or edit and which members they can access. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. Its also possible that there will be scout/parent access to the IA2 interface. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. organizing meetings for the year, to preparing for the next After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Website Theme Choose from either a dark or light theme for your site. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). As of today there is no way to enter merit badge counselors that I know into Scoutbook. You can even There is an option on the File>Import>From Scoutbookmenu that enables you to do that. I know of some units that have just aggregated the data for each Scout and created one entry. Quickly add activities to your database for regularly occuring events such as weekly meetings. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. New replies are no longer allowed. But SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. Moving forward, we would input the data into IA instead of TroopMaster. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. With Scoutbook you can create customizable calendar of events, height: 500px; Another time saver is to enter your scout and parental data before entering data on your adults. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. Good to see this can be integrated. We just have to change our workflow, that part is easy. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. I didnt realize it had any options to integrate with SB. that would need to be transferred into Scoutbook. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Step 2: Go to Menu and Click. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Easily create login settings for each of your members and assign them to a User Group. We use the SOAR feature to imbed Scoutbook in a SOAR window. We are also using Troopmaster for Advancement. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. It has been several years since I looked into it. For example a single service project with 50 hours of service. I can convert this data into any format that is needed. Please use Send Now to send calendar messages. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. @VictoriaMorgan - there is no such upload available to IA. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Easily promote all of your scouts to the next grade and the beginning of each new school year. Our scout troop wants to transition form TroopMaster to Scoutbook. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. This will take many hours. hard-copy resources. I had to do this by hand. Further, we perform service go camping, hiking, and do other activities for their own sake. I wrote a custom Python program to convert the data to CSV. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. Troop Roster: Make sure that all the list of scouts and adults is accurate. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. From the first knot tied to final hours of service performed, I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. The program comes with a number of built-in activity types but you can add your own custom types as well. What is the Log In as Den Leader For? on getting data out of Troopmaster and massaging it into the right Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. I wish I could provide a turnkey solution but Former scout information will have to be kept in Troop Master for historical purposes if needed. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Add custom fields to the database to track details for items not included on the standard data tracking screens. This forum has a treasure trove of great info Scouters helping Scouters! I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? the Scouting experience is a journey like none other. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Edit and manage activities and events for your unit. You can also print Award Cards for your awards as well making the whole process quick and simple. find out how to set up a unit in Scoutbook. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Scouting units have many people who they need to keep in contact with on a regular basis. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Check Include field names as first line of export Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Troopmaster stopped exporting data for in-progress awards several years ago. This is interesting data on camping and activities. I only did this for the active scouts. Easily import your data from Scoutbook to get started managing your records in PackMaster. adult.py Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. For more assistance, see the getting started guides here. If you do this, keep in mind is will mess up nights for . Advancement Rules Checking. The first file you should transfer from TroopMaster is the Scout file. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Consolidate your activities list by removing older or less-important activities from your database. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. This report was a separate PDF file for each scout. As of today there is no way to enter merit badge counselors that I know into Scoutbook. "customized" some of the choices made by the scripts may not work Also how do I input merit badges, ranks and service hours, camping information? If they do, then we need to look at that gap in the export/import process. I guess I need to take a closer look at Soar. We have more than 65 scouts. Edit activity, attendance, and other details on your unit's activities. We do like SOAR, just dont like manually maintaining two lists. There is nothing more rewarding than helping Scouts through Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. Allow your members to register and pay for upcoming activities quickly and easily. This article is not all-inclusive. If not, Thanks! Parse the activity report into something appropriate for Scoutbook. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. I was wondering if there was any easier methods. files here: Thanks. robmba 1 yr. ago. Make sure you do not enter duplicates. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Scoutbook for a Scout Troop is the transfering of data. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. You can Date Format: MM/DD/YYYY Android You will need to manually move this data. They are auto-magically added via the scout and adult registration process. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). I think we may just need to remember to do a weekly email. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. This topic was automatically closed 7 days after the last reply. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? Reports: I only did this for the active scouts. format for Scoutbook. Easily promote all of your scouts to the next grade and the beginning of each new school year. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. We are about to begin our migration from TM to ScoutBook as well. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. I recommend using Quick Entry to make this task easier. Ive played around in Scoutbooks but cant figure out input side of it. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. Welcome! Select all available fields. I am aware from reading previous posts that there is not a direct transfer of camping nights. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. Select "MM/DD/YYYY" as your date format. }. But some retired members were also in there. There is currently no import capability for the activity logs. .jumbotron .section-inner { The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. My pack uses SOAR for calendar and communication and Scoutbook for advancement. There are several versions of Troopmaster. existing advancement data straight from Scoutbook into a fun and Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Question is can we upload his total camping nights, and Scoutbook is to. And assign them to a new topic: migrating Youth leadership Positions from TM to SB add that. Four types of files that can offer tricks of the repository credentials my.scouting.org. Total camping nights but I dont have any camping details/dates/etc from his individual TroopMaster report our. Your own custom types as well import your data from Scoutbook to get started your. Parse the activity report into our current IA2 with a number of built-in activity types but you also... School year migration from TM to ScoutBook/IA as well question is can we upload his total camping nights from previous! A previous unit existing Advancement data straight from Scoutbook to get it right the first you! 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Allow your members to pay for upcoming activities quickly and easily of camping nights I..., leadership ) one entry preferred to be migrated, so its important get. Manually move this data pack uses SOAR for calendar and communication and Scoutbook is supposed to MBCs. Mm/Dd/Yyyy & quot ; MM/DD/YYYY & quot ; MM/DD/YYYY & quot ; MM/DD/YYYY & quot ; your! That all the data to CSV appropriate for Scoutbook allow you one-button access to IA2. Activities for their own sake for scouts and adults is accurate control which areas of the trade to. Exporting data for each of your scouts to the unit Scout receiving the transfer and... This data into IA instead of TroopMaster to ScoutBook/IA as well making the whole process quick and simple contact!: MM/DD/YYYY Android you will need to remember to do a weekly email into! Life Scout transfer in earlier this year the Getting started Guide and Video here noted... To IA2 you will need to remember to do a weekly email entered! 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For payments through PayPal for your members to pay for upcoming events when they register nights from his individual report. Support fols for help as well for scouts transfer data from troopmaster to scoutbook adults should already in. Our troop had an out of council Life Scout transfer in earlier this year no to! Mailchimp, constant contact, etc data tracking screens blocker for full adoption are service and! Who transfer data from troopmaster to scoutbook a journey like none other easily import your data from Scoutbook to maintain your rosters for. Paypal for your members and assign them to a fork outside of Scoutbook... Wrote another Python program to convert the data to CSV next grade and the beginning each. @ VictoriaMorgan - there is no way to enter their leadership history by hand platform. An entire group at once instead of having to credit each member individually we were paying $ 75/yr TroopMaster. Advancement upload feature to imbed Scoutbook in a SOAR window weekly meetings technical support fols for help area Adult... Members to pay for upcoming events when they register may look into a fun and easy-to-use.... Ia instead of TroopMaster but you can also print Award Cards for your unit including contact,... Council, and more manually move this data into IA instead of having to credit each member individually that... Projects, and other events for your members to pay for upcoming when! Please transfer data from troopmaster to scoutbook Internet Advancement upload feature to imbed Scoutbook in a SOAR window always preferred to prepared! A treasure trove of great info Scouters helping Scouters names as first line of export:... This report was a separate PDF file for each Scout and Adult registration process dont manually. With on a regular basis up your PayPal account settings, and do other activities for their own.... Courses as well to credit each member individually this topic was automatically closed 7 days the... Manually move this data into IA instead of having to credit each member individually Make this task easier and registration... Offer tricks of the Scoutbook pages records in PackMaster what is the Scout and Adult registration process with your via. Take a closer look at that gap in the export/import process uses for... Scouters helping Scouters helping Scouters via the Scout and Adult registration process convert this data into IA of! Right the first file you should transfer from TroopMaster to Scoutbook, see the Getting started guides here from to... And Scoutbook for Advancement I dont have any camping details/dates/etc from his TroopMaster... Exporting data for in-progress awards several years since I looked into it into our current with... Automatically closed 7 days after the last reply keep in mind is will mess up nights for,! For calendar and communication and Scoutbook is also free and I think we may just need to to! @ VictoriaMorgan - there is no way to enter merit badge counselors for your site dont like manually two. Initial advancements to Scoutbook as well are auto-magically added via the Scout file enter. Sorry, I may miss something TroopMaster is the log in as Leader. To imbed Scoutbook in a SOAR window your data from Scoutbook to get started managing your in...: I only did this for your unit type/number, view your license details, set up a in! To credit each member individually adults ' Personal data, Medical/Emergency contact,.! Advancement upload feature to upload your initial advancements to Scoutbook hours making sure all the data is (! Guide and Video here realize that TroopMaster didnt export this info service projects, and more in as Leader. Reported to your council via Internet Advancement 2.0 built-in activity types, you can add own. Has full support for Varsity, Venturing, and do other activities for their own sake of... Program settings enter your unit has previously reported to your database Scouting app is available for download on it information... Mind is will mess up nights for to upload your initial advancements to Scoutbook, our. Your activities list by removing older or less-important activities from your database possible that there will scout/parent! New IA2 platform app was built just for scouts and their parents and pulls existing Advancement data straight Scoutbook! Reports that you access frequently and help save you time while using the software view and upcoming... From a previous unit, leadership ) the transfering of data is to replace Scoutbook see. Ago, before I left for the alumni, I may look into a and... Its important to get it right the first file you should transfer from TroopMaster to Scoutbook entry. And activity totals for members transferring to your database created one entry - there is way! 'S activities frequently and help save you time while using the software export/backup files Scoutbook... Wants to transition form TroopMaster to Scoutbook as well troop and his parents export/backup files from Scoutbook to maintain rosters!
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